Personal Assistant

Beschreibung: 

Personal Assistant

We are seeking an organised and flexible Personal Assistant to join our Studio Khaled Barakeh and CoCulture team.

Studio Khaled Barakeh was established in 2017. It focuses on artistic-social projects ranging from exhibitions and artwork production to other cultural-based activities: www.khaledbarakeh.com

CoCulture e.V. was founded in 2017 by Syrian artist Khaled Barakeh and is a Berlin-based non-profit organisation and a creative hub for social and art projects: www.coculture.de

Role Purpose:

All-round personal administrative support to Khaled Barakeh, across both his art studio (80%) and non-profit CoCulture (20%). Please note that the position has a strong focus on calendar management, documentation and administration tasks.

Responsibilities/Key activities:

• Personal assistance to the artist
• Oversee day-to-day operations of his email and activities
• All-around communication connected to Khaled Barakeh, from general inquiries, project communication, press requests and exhibitions invitations to liaison with galleries, institutions and other partners
• Supervise the studio administration (invoices, payments) providing information to the bookkeeper and accountant
• Work closely with the CoCulture Assistant to split tasks
• Oversee all studio systems, including the local server, the project management platform (Asana) and other digital accounts
• Update and maintain the contact database and manage the studio newsletter (on Mailchimp)
• Coordinate the studio fundraising activities
• Coordinate the studio activities maintaining oversight of all ongoing artistic projects and making sure all deadlines are met
• Coordinate the studio’s production and exhibitions calendar as well as the artist’s schedule, visas and travel
• Maintain the studio’s press, image, and project archive, both physical and digital, including backups

Requirements:

• Degree (BA/MA) in Administration, Cultural Management or a related field and/or demonstrable experience as a personal assistant in an artistic or non-profit institution
• Fluency in English and German (minimum B2 German proficiency); Arabic is a plus
• Impeccable written skills and intuition for the appropriate register and tone in communications
• Interest in the practice of Studio Khaled Barakeh
• Knowledge of and interest in art and the contemporary art world
• Fluency with Macintosh platforms and software including Mail, Microsoft Office Suite; Adobe Creative Suite is a plus
• Basic knowledge of tax, insurance and legal regulations related to the field of work in Germany

Job-related skills:

• Strong administration skills
• Excellent organizational and communication skills
• Great time management in a fast-paced and often changing environment
• The ability to prioritize and coordinate multiple tasks & projects
• Excellent analytic and problem-solving skills
• Proven ability to work to deadlines and budgets
• Attention to detail
• Team player

Working conditions:

• Freelance position of a minimum of 30 hours a week
• Flexible working environment
• Modern studio working space with the possibility of working from home
• Hourly rate to range between 13 and 17 EUR per hour depending on experience

Location

Lobe Block, Böttgerstr. 16, 13357 Berlin

Contact

Please send your Cover Letter and CV in a PDF format by midday on Friday 6th December to Nora: jobs@khaledbarakeh.com

Angaben zum Unternehmen
Unternehmen
Studio Khaled Barakeh/ CoCulture e.V.
Ansprechpartner
Nora
Adressdaten
Böttgerstr. 16
 
D
13357
Berlin
Telefon
E-Mail
jobs@khaledbarakeh.com
Angaben zur ausgeschriebenen Stelle
Stellentyp
Assistenz
Antrittstermin
01.12.2019
Besondere Anforderungen